Dear IFSA World,

IFSA wishes to announce that the position of Head of Social Media Sub-Commission is vacant. This is a call to enthusiastic and self-motivated individuals who will serve for the 2022/23 term starting from September 2022 till August 2023.

Introduction

IFSA Officials volunteer to contribute to the IFSA Network. This can take many forms: from being the FAO representative for IFSA members, to exploring your creative side in designing for social media, to connecting with the Local Committees in your region and helping them engage in international IFSA activities and cross-national meetings. Whether you are interested in communication, capacity development, or policy, IFSA offers a wide range of opportunities.

Depending on the position you take on, you will spend anywhere from a few  hours to several hours per week on your tasks. You will not do this alone, IFSA has around 50 Officials who communicate in an online network consisting of Officials, alumni, consulting members, etc. You will frequently attend or organize online meetings related to your fellow Officials’ work or to annual events like the International Forestry Students’ Symposium (IFSS) or Interim taking place halfway through every IFSA term. There is always someone to share your volunteering experience with or to simply chat about the forestry world!

To gain more insight into what it is like to become an Official position check out https://ifsa.net/get-involved/become-an-ifsa-official/

Position description

Head of Social Media Sub-Commission

Background

The Social Media sub-commission oversees the management of IFSA’s interests in the social media space. The social channels that  IFSA utilizes are  Facebook and Instagram, Twitter, Youtube, and Linkedin. They are the way to communicate news with members and the outside world and the public faces for the association’s brand.

Duties and responsibilities

  • Post on social media the news that has been published on the website using the News Factory
  • Organize social media campaigns
  • Reaching out to a contact person of an event well before the event happens, to ensure there is a person creating real-time social media content “from the ground”
  • Delivering updates to both the IFSA Facebook, Instagram, and Twitter accounts; these updates may include announcements, questions to the audience, news items, and other general notices to curate content to engage the IFSA audience
  • Responding or redirecting to the right person to public inquiries made posts and private messages on social media channels.
  • Engagement with IFSA partners by sharing and/or retweeting the content from their respective social media account.

Skills and knowledge

  • Social Media management and administration
  • Good written English skills are required to uphold a professional public image for the association.
  • Excellent communication skills
  • Knowledge in Hootsuite or other social media management tools is an asset

Before applying for a position, we strongly advise you to get in touch with the respective Official for the position you are interested in (ifsa.net/structure). 

How to apply

If you are interested in applying for an IFSA Official position, you first need to ensure that you comply with the requirements.

The application consists of a letter of support from your LC, a motivation letter (max. 800 words) and a video (max. 2 minutes) and a work plan (max. 2 pages). 

The deadline is on February 15, 2023 (Wednesday) at 23:59 UTC+0. 

Requirements

In order to apply for an official position you MUST comply with the requirements:

  • You need to be a member of an IFSA Local Committee and either be an active student or have graduated no longer than one year ago.
  • Proficiency in English, as it is the official language of IFSA and therefore the only means of communication between Officials.
  • Good internet connection: given the fact that all the work as an Official is done remotely, a good internet connection is crucial to effectively accomplish your tasks.
  • Access to a Computer or tablet.

Motivation letter

The motivation letter should cover all the following points and be no longer than 800 words. Note that these points correspond to the criteria that are used to evaluate the motivation letter.

  • What is your background?
    • Introduction: name, age, country, university, current studies
    • LC of membership
  • What is your previous experience in IFSA at the international level (participation and/or organization of IFSA international meetings, IFSA partner events, commissioner or official position)?
  • What is your previous experience in IFSA at the regional and local level (participation and/or organization of regional events, activity in own LC, position held in own LC)? [Only relevant for Regional Representatives or applicants without international experience]
  • Why are you interested in applying for this position?
  • What is your understanding of the position you are running for?
    • Role of the position
    • Tasks of the position
    • Functioning of the position within the Department/Commission
  • What are your overall plans for the IFSA term?
  • Consideration of required skills
  • Optional: Workplan for the term

Video

Record a video (max. 2 minutes) where you introduce yourself and present the main points from the motivation letter.

Some tips for the video:

  • If the video is longer than 2 minutes, just shorten it by talking about the key points from your letter; the other points are covered by the letter;
  • Ensure good lighting
  • Make sure the sound is clear and has good volume so the video is easy to understand (no background noise/music)

Work plan

The work plan should contain the list of the activities that you would like to organize for the rest of the year. The work plan should be 1-2 pages long.

You can use the following template

IFSA Membership verification

The IFSA membership needs to be verified in order to apply for an official position.

You should use one of the following systems:

    • Member verification on website (Suggested). This the suggested method of verification. In order to be verified on the website you need to have an account on the IFSA website and be verified by your LC for the current IFSA term. For all information check https://ifsa.net/how-to-register. You don’t have to take any other steps if you are verified on the website.
  • LC Verification letter. A verification letter from your Local Committee (LC) signed by the President of your LC, verifying that you are a member of the LC in PDF format. In case you are the President of your LC, ask the Vice President to sign it. The headed letter of your LC must be used for the letter. Here you can find a template for the verification letter.

Application procedure

In order to apply you need to fill this form: https://forms.gle/ZsAxwyhX7QRYbrjq7

The application form includes:

  • Personal information
  • The motivation letter in PDF format (max 800 word).
  • A video (max 2 minutes)
  • The work plan (max. 2 pages)
  • IFSA membership verification

If you are applying for a position in the Communication Commission you may attach your portfolio.

Applications that do not follow this procedure (eg. late, incomplete or not sent through the form) will not be considered.

In case of technical issues with the submission of the application, please send an email to opencall@ifsa.net specifying the problem that you are encountering.

Both successful and unsuccessful applications will receive an answer within 15 days after the submission of the application. In this timeframe, candidates may be contacted for an online interview.

Good luck with your application,

The IFSA Board