Table 1. Packages List

Picture 1. General Timeline for Registrations

Specific Timeline:

Table 2: Specific Timeline each Packages

General Payment Policy

• All registration payments are made using a Pay Now system.
• There is no “Pay Later” option, except for Top 24 abstract presenters who must confirm and pay a Presentation Fee within 2 x 24 hours after the email announcement.

Package 1 (Symposium Participant)

The registration fee for this package includes:

• • Opening Ceremony
  • Keynote Speech Session
  • Plenary Sessions and Focus Group Discussions (FGDs)
  • Abstract Presentation Viewing (as audience)
  • Exhibition Area Access

• Coffee Breaks (2x) 

• Lunch 

• Goody Bag 

• Lanyard and Name Tag 

• Closing Ceremony

Package 2 (Abstract Submission Only)

The submission fee includes:

• Eligibility to submit more than 1 abstract for selection.
• Abstract review by the Abstract Scientific Committee
• Eligibility for selection into the Top 50 (for Book of Abstracts publication)
• Eligibility for selection into the Top 24 (for oral presentation opportunity)
• E-certificate of abstract submission
• Access to digital symposium proceedings (Book of Abstracts)

This package applies to:

• Individuals who do not plan to attend the symposium, but still want to contribute abstracts.
• Individuals (including those already registered under Package 3) who wish to submit additional abstract titles, as each abstract submission requires a separate fee.

Important Notes:

• Each abstract title submitted is counted and charged individually.
• This package does not grant access to any part of the symposium as a participant or audience member.
• If selected among the Top 24, the author will be invited to present by paying a separate Presentation Fee (as presenter only, not full symposium participant).
• To attend the full symposium and access all activities, one must register for Package 1.
• Submission fees are non-refundable.
• Only the main submitting author will be acknowledged and receive the certificate.

Package 3 (Participant & Abstract Submission)

This package is open for both Public Participants and IFSS Delegates, with two different schemes:

• Public and Student Participant – Symposium Participation + Abstract Submission

• Pay the full symposium participant fee (same as Package 1) + an abstract submission fee.
• Eligible to submit more than one abstract (with an additional fee for each submission).
• Abstract review by the Abstract Scientific Committee
• Eligibility for selection into the Top 50 (for Book of Abstracts publication)
• Eligibility for selection into the Top 24 (for oral presentation opportunity)
• E-certificate of abstract submission
• Access to digital symposium proceedings (Book of Abstracts)
• If selected in the Top 24, the delegate must confirm and pay the additional Presentation Fee to present at the symposium day.
• If not selected among the Top 24 presenters, participants will still automatically become offline symposium participants with full access to all symposium activities (Package 1 benefits).

• IFSS Delegate – Abstract Submission Only

• Pay only the abstract submission fee.
• Eligible to submit more than one abstract (with an additional fee for each submission).
• Abstract review by the Abstract Scientific Committee
• Eligibility for selection into the Top 50 (for Book of Abstracts publication)
• Eligibility for selection into the Top 24 (for oral presentation opportunity)
• E-certificate of abstract submission
• Access to digital symposium proceedings (Book of Abstracts)
• If selected in the Top 24, the delegate must confirm and pay the additional Presentation Fee to present at the symposium day.

Important Notes:

• Top 24 abstracts will automatically qualify as oral presenters at the symposium.
• Top 50 abstracts will be published in the IFSS 2025 Book of Abstracts.
• Selected presenters (Top 24) must confirm and pay the Presentation Fee within 2 x 24 hours after the announcement. 

Sanction for failure to confirm within the deadline:

• If a selected presenter (Top 24) fails to confirm their participation within 2 x 24 hours after the announcement, their opportunity to present will be revoked.
• The individual will remain registered as a regular participant (visitor/audience) and will not be eligible as a presenter. 
• Their abstract will still be included in the IFSS 2025 Book of Abstracts.

Replacement mechanism for Presentator slots:

• To fill the available slots among the Top 24 presenters, a replacement offer will be made to participants whose abstracts are ranked within the Top 50, according to the required number of replacements.
• The replacement offer will be made by email to the next eligible participants based on ranking.
• Selected replacement candidates must confirm their participation and complete the payment within 2 x 24 hours after the offer email is sent.
• Failure to confirm within the timeframe will result in the opportunity being passed to the next eligible participant.

Package 4 (Exhibition Open Call Participant)

• Exhibition format: infographic displayed on partitions provided by the committee.
• Fee structure is based on partition rental and basic design/printing service costs (to be finalized).
• Important: Registration for exhibition does not include access to attend the symposium on-site. Exhibitors wishing to attend must register separately under Package 1.

Table 3. Registration Payment and Fee Structure Summary

Picture 2. Venue Layout for the day (Hotel in Bogor)

Fee Registration