Open Call: Head of Web Sub-Commission

Job Description: Head of Web Sub-Commission 

Background 

The IFSA website is one of the most important channels to display IFSA work to the external world while also being an important place for members to check news and events. The Web Sub-Commission is responsible for the management of the IFSA website, ensuring that it is updated and fully functional. 

The IFSA website is created on WordPress and uses Avada as a theme and page builder. There are also several commercial plugins used to add functionalities like calendar support—this includes the Membership Verification Plug-in which a system that allows LC admins to verify the membership of their members on the IFSA Website 

Not only that, as the Head of Web Sub-Commission you will also manage IFSA Mail System using google workspace and managing the IFSA Zoom Platform. By working in the Communication Commission you will often come into contact with other sub-commissions such as social media, design, and publication. 

Duties and responsibilities 

  • Managing the technical side to ensure that the website is up and running smoothly (eg. updating WordPress plugins) 
  • Helping Head of Publications to post news on the IFSA blog. 
  • Publishing events on the IFSA calendar. 
  • Updating the website static content, working together with the relevant Officials. ● Work with OCs to create event pages. 
  • Managing IFSA Email system (Officials and LC Mail) 
  • Managing the IFSA zoom account 
  • Managing IFSA Email system 
  • Managing the IFSA zoom account 

Skills and knowledge 

  • Computer and web literacy is recommended as managing a website is a technically challenging task. 
  • Knowledge of WordPress is recommended
  • Have knowledge of zoom system including youtube live streaming ● Familiar with google workspaces system 
  • Experience in web technologies (HTML/CSS) is an asset useful
  • or the time and ability to learn these systems quickly and effectivly

Estimated Workload 

  • On average 3-5 hours a week (You need to be available when something needs to be published or if technical issues arise) 

How to apply

If you are interested in applying for an IFSA Official position, you first need to ensure that you comply with the requirements.

The application consists of a letter of support from your LC, a motivation letter (max. 800 words) and a video (max. 2 minutes). This is a rolling open call which means that there is no deadline. 

Requirements

In order to apply for an official position you MUST comply with these requirements:

  • You need to be a member of an IFSA Local Committee and either be an active student or have graduated no longer than one year ago.
  • Proficiency in English, as it is the official language of IFSA and therefore the only means of communication between Officials.
  • Good Internet connection: given the fact that all the work as an Official is done remotely, a good Internet connection is crucial to effectively accomplish your tasks.
  • Access to a Computer or tablet.

Motivation letter

The motivation letter should cover all the following points and be no longer than 800 words. Note that these points correspond to the criteria that are used to evaluate the motivation letter.

  • What is your background?
  • Introduction: name, age, country, university, current studies
  • LC of membership
  • What is your previous experience in IFSA at the international level (participation and/or organization of IFSA international meetings, IFSA partner events, commissioner of official position)?
  • What is your previous experience in IFSA at the regional and local level (participation and/or organization of regional events, activity in your own LC, position held in your own LC)? 
  • Why are you interested in applying for this position?
  • What is your understanding of the position you are running for?
  • Role of the position
  • Tasks of the position
  • Functioning of the position within the Department/Commission
  • What are your overall plans for the IFSA term?
  • Consideration of required skills
  • Optional Work plan for the term

Video

Record a video (max. 2 minutes) where you introduce yourself and present the main points from the motivation letter.

Some tips for the video:

  • If the video is longer than 2 minutes, just shorten it by talking about the key points from your letter; the other points are covered by the letter;
  • Ensure good lighting
  • Make sure the sound is clear and has good volume so the video is easy to understand (no background noise/music)

IFSA Membership verification

The IFSA membership needs to be verified in order to apply for an official position.

You should use an LC Verification letter from your Local Committee (LC), signed by the President of your LC, to verify that you are a member of the LC in PDF format. In case you are the President of your LC, ask the Vice President to sign it. The headed letter of your LC must be used for the letter. Here you can find a template for the verification letter.

Multiple applications

You can submit up to 2 applications for this open call. You should fill out the application forms two separate times and select which one is your preferred one (there is a question in the form).

Application procedure

In order to apply you need to fill out this form: https://forms.gle/ZsAxwyhX7QRYbrjq7

Or send your application to opencall@ifsa.net

Remember: The application form includes:

  • Personal information
  • The motivation letter is in PDF format (max 800 words).
  • A video (max 2 minutes)
  • IFSA membership verification